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Current Newsletter – March2018

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NEWS!

NOTICE OF HEARING

NOTICE OF PUBLIC HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE 2018 STREET REPAIR PROJECT FOR THE CITY OF SLATER, IOWA.

Public Notice is hereby given that at 7:30 P.M. on the 9th day of April, 2018, the City Council of the City of Slater, Iowa will, in the Council Chambers, City of Slater, City Hall, 101 Story Street, Slater, Iowa 50244, hold a hearing whereat said City of Slater, Iowa, City Council will resolve to adopt plans, specifications, form of contract and estimate of cost for the construction of the 2018 Street Repair Project and, at the time, date and place specified above, or at such time, date and place as then may be fixed, to act upon proposals and enter into contract for the construction of said improvements.

General Nature of the Public Improvement

The 2018 Street Repair Project includes full depth Hot Mix Asphalt (HMA) repairs, cold-milling, HMA overlays and curb and gutter removal and replacement located throughout the City of Slater. The project includes 5,600 square yards of full depth HMA repair, 25,350 square yards of cold-milling, 25,350 square yards of HMA overlay, 5,963 square yards of pavement removal, 1,305 linear feet of 2.5 foot curb and gutter replacement and associated work.

At said hearing, the City of Slater City Council will consider the proposed plans, specifications, form of contract and estimate of cost for said project, the same now being on file in the Office of City Clerk at City of Slater, Iowa, City Hall, reference to which is made for a more detailed and complete description of the proposed improvements, and at said time and place the said Council will also receive and consider any comments/objections to said plans, specifications and form of contract or to the estimated cost of said improvements made by any interested party.

This Notice is given by authority of the City Council of the City of Slater, Iowa.

 

 

NOTICE TO BIDDERS

JURISDICTION OF CITY OF SLATER PUBLIC IMPROVEMENT PROJECT

Notice is hereby given that a public hearing will be held by the City of Slater, Iowa on the proposed contract documents (plans, specifications, and form of contract) and estimated cost for the improvements at its meeting at 7:30 P.M. on March 12, 2018, in said Council Chambers, City Hall, 101 Story Street, Slater, Iowa 50244 for the 2018 Street Repair Project.

Sealed bids for the work comprising each improvement as stated below must be filed before 10:00 A.M. according to the clock in the Council Chambers, City Hall, City of Slater, Iowa, on April 3, 2018, at the City of Slater, Iowa, City Hall, 101 Story Street, Slater, Iowa 50244. Bids received after the deadline for submission of bids as stated herein shall not be considered and shall be returned to the late bidder unopened.

Sealed proposals will be opened and bids tabulated at 10:00 A.M. on April 3, 2018, in the Council Chambers, City of Slater, Iowa, City Hall, 101 Story Street, Slater, Iowa 50244 for consideration by the City of Slater, Iowa at its meeting on April 9, 2018.

Work on the improvements shall be commenced immediately upon approval of the contract by the Council, and be completed as stated below.

The contract documents may be examined at the Office of City Clerk at City of Slater, Iowa, City Hall, 101 Story Street, Slater, Iowa 50244. Hard copies of the project documents may be obtained from Snyder & Associates, Inc. 2727 SW Snyder Blvd, Ankeny, Iowa 50023 at no cost. Electronic contract documents are available at no cost by clicking on the “Bids” link at www.snyder-associates.com and choosing the 2018 Street Repair Project on the left. Project information, engineer’s cost opinion, and planholder information is also available at no cost at this website. Downloads require the user to register for a free membership at QuestCDN.com.

By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.

In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident.

General Nature of the Public Improvement

The 2018 Street Repair Project includes full depth Hot Mix Asphalt (HMA) repairs, cold-milling, HMA overlays and curb and gutter removal and replacement located throughout the City of Slater. The project includes 5,600 square yards of full depth HMA repair, 25,350 square yards of cold-milling, 25,350 square yards of HMA overlay, 5,963 square yards of pavement removal, 1,305 linear feet of 2.5 foot curb and gutter replacement and associated work.

Each bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8, as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, in a form acceptable to the Jurisdiction, for the faithful performance of the contract, in an amount equal to 100% of the amount of the contract. The bidder’s security shall be in the amount fixed in the Instruction to Bidders and shall be in the form of a cashier’s check or a certified check drawn on an FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of the United States; or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States; or a bid bond on the form provided in the contract documents with corporate surety satisfactory to the Jurisdiction. The bid shall contain no condition except as provided in the specifications.

The City of Slater reserves the right to defer acceptance of any bid for a period of sixty (60) calendar days after receipt of bids and no bid may be withdrawn during this period.

Each successful bidder will be required to furnish a corporate surety bond in an amount equal to 100% of its contract price. Said bond shall be issued by a responsible surety approved by City of Slater and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all material and labor, and protect and save harmless City of Slater from claims and damages of any kind caused by the operations of the contract and shall also guarantee the maintenance of the improvement caused by failures in materials and construction for a period of two years from and after acceptance of the contract. The guaranteed maintenance period for new paving shall be four years.

The City of Slater, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Contractor shall substantially complete the project by JULY 31, 2018, to include all pavement work and roadways open to traffic. Should the contractor fail to substantially complete the work in this timeframe, liquidated damages of $1,000.00 per calendar day will be assessed until the roadway is fully opened to traffic.

The anticipated Notice to Proceed date is on or around April 23, 2018.

The City of Slater does hereby reserve the right to reject any or all bids, to waive informalities, and to enter into such contract, or contracts, as it shall deem to be in the best interest of the jurisdiction.

This Notice is given by authority of the City Council of the City of Slater, Iowa.

 

 

 

 

 

 

NEED A SUMMER JOB?

lease the concession stand for the summer

The City of Slater is accepting applications to run the concession stand at the pool for 2018.

 

Chosen applicant will:

 

To apply:

 

 

 

 

 

Mosquito Spraying

We have had a few questions about the mosquito fogging. Last year the sparying was done with a thermal fogger. This year it is cold fog sprayer. The cold fog is the same concentration or higher of the same mosquito killing chemical as the thermal (hot) fog, but does not produce as much of a visable “cloud”. Below are details about each type of spraying.

Thermal Fogging
A thermal fogger is appropriately named since it is a device that uses heat to produce a fog without degrading the active ingredient. A thermal fogger produces a range of droplet sizes including a large number of very small droplets. The large number of very small droplets produced in a thermally generated fog also make the fog highly visible. If the evening air is cool in contrast to the mist, the thermal fog also be even more visable.

Ultra-Low-Volume (ULV) Cold Fog
A ULV sprayer generates fog droplets by using a high volume of air at low pressure. Such a system enables droplets of a more precise size to be generated. ULV sprayers can dispense formulations in a more concentrated form since less diluent is required. Also, the ability to be able to calibrate the machine to produce droplets of the optimum size for the type of chemical being used make ULV spraying the method of choice whenever possible.

Stay Connected

Get the information you want by following the City of Slater on Facebook HERE and on Twitter CityofSlater. Get the latest weather related info (pool closings, branch trimming, snow removal), events (lessons, contests, celebrations) and so much more!

 

“In the WORKS…”  Public Works and other City updates!

In the works…

STREETS:  The City Council is working on a list of items to include in a bond that will be issued next year.  The main focus is streets!  We are prioritizing a list of streets and curbs that need to be resurfaced and replaced.  This bond will take the place of the current bond that will be retiring next year.  The council is planning the timing of the new bond so that the bond payments will not overlap the existing bond payments.  The goal is that a project can be selected, planned and financed at the same rate as the current bond so that taxes will not need to be increased.

SEWER PROJECT:  The City of Slater is working with it’s engineers on a significant change to the City’s sanitary sewer system. In 2013 the EPA passed the Nutrient Reduction Act. As a result the Iowa DNR has made changes to the permit requirements for sanitary sewers across the state. Permits are renewed approximately every 5 to 10 years. Some of you may remember when the City installed the aerators in the lagoons in the early 2000’s. That upgrade was due to a change in the permit. The City funded that upgrade with a bond from the Iowa Finance Authority that is scheduled to be paid off in 2023. The DNR has issued the City of Slater a new permit. Among other items, the new permit specifically addresses ammonia levels and the limits that must be met to avoid penalty. There are a limited number of treatment processes that can remove the ammonia to meet this new standard. The City’s only viable option is to build a wastewater treatment facility. Several types of facilities would meet the limits, but a DNR regulation requires the City to choose the facility that will produce the best result if the estimated cost of the project falls within 115% of the lowest cost option. Under this stipulation, the City will be required to build a “SBR” mechanical treatment plant at an estimated cost of $6.6 million.The City Council and staff have had many meetings with our engineers and the DNR regarding this project. We have asked many, many questions and proposed all sorts of options in the hopes of finding a solution other than to build a plant of this extent and have been unable to find an alternative. In August the City was presented with acceptable options and their associated costs. In order to have a plant designed, bid, constructed and operational by the DNR deadline of September 1, 2019, we must start making plans for this facility. Not meeting the deadline can result in fines starting at $10,000 per day. The plant will be located in the same area as the current lagoon and will use 2 of the lagoon’s current cells as flow basins.

The city will apply for all available grants, but will plan for the worst case scenario until funds are awarded. Bonds for the new facility will likely start requiring some repayment in December of 2019. The City Council has discussed paying off the existing bond early so that the City would not be making payments on both at the same time. Bond payments will need to increase from approximately $96,000 per year (current) to $205,000 per year to have the existing bond paid off by June of 2019. This is still less than the expected annual payments for the new bonds. If the City receives no grants for the new project, the annual bond payments will be approximately $407,000. The City of Sheldahl, being a significant user of our sanitary system, will be responsible for a portion of this cost unless they construct their own sanitary system.

The City Council and staff has had significant discussions regarding utility rates. We understand the importance of keeping the cost of living reasonable in Slater. We have not raised the City’s portion of property taxes in 10 years and have applied for grants across a wide variety of projects. Those grants have allowed us to do projects that otherwise would not have been funded. The City Council also refinanced the City’s current General Obligation debt (not water or sewer related) several years ago to take advantage of lower interest rates. Those bonds will now pay off 2 years earlier than originally scheduled. The City currently plans to draw new bonds once those are paid off that will fund a major street resurfacing project.

As a first step the City Council will be holding readings in October and November to increase the sewer rates starting December 1, 2016. The connection charge will be increased from $10.50 to $21.00; and the charge per 100 cubic feet will increase from $3.83 to $4.50. This will help repay the existing sewer bond by the end of 2019.

This is a big project for the City of Slater and we understand that you may have questions or concerns. We invite you to stop into City Hall, give us a call, send us an email or attend a council meeting.

 

PAST PROJECTS

Summer 2016

The City is working with a group from Iowa State University to determine if the city wants/needs a community center and if so what should be included, how much can we afford and how can it be financed.  A public meeting was held on March 30th at Ballard West Elementary. Click Slater forum report for a summary from this meeting.

The City of Slater received another grant from Story County to continue the Main Street sidewalk project.  This summer, the sidewalk will be replaced on the south side of Main street in the 300 block (Marshall to Tama).  The east side sidewalk and curb has been completed to the alley.  Work is underway on the Main St. side.  Pillars have been poured for the new street lights and sidewalk replacement is underway.  The sidewalk is being replaced all the way from Marshall to Tama.  Curb will follow with construction happening on the east end first.  Please be careful in this area as it is always busy and there is even more going on there with the construction!  When finished the sidewalks will surround the street light pillars creating handicapped access for the parking spaces in between.

Spring 2016

The Senior Center is had facelift!  Public works removed the paneling and are installed new drywall.  The ceiling tiles were replaced and new lights installed.  The carpet was also removed and replaced with vinyl floor covering.

Summer 2015

The City of Slater applied for a grant from Story County and was awarded funds to replace the sidewalk, curb and entry into City Hall.  The new sidewalk runs from Main St south to the alley and has a new street light and handicapped accessible ramps at the crosswalk and to the building.  The City hopes to continue this type of sidewalk renovation projects through all of downtown Main Street.

The City of Slater unveiled its new logo, slogan and website!  “Small Town, Big Community” describes this town perfectly!  The website has been redesigned and is mobile device friendly.